The Web Trainer » Google Apps

Shared folders and multiple file upload in Google Docs

Rick Nielsen — Thu, 11 Mar 2010 01:29:28 +0000

Today, we are happy to launch one of the most requested Google Docs features — the ability to share folders. Shared folders make it easy for a team of people to collaborate on projects that require multiple documents, spreadsheets or presentations. If you have a group of items you want to share, all that you have to do is put them into one folder and share it.

Once you’ve shared a folder, all of the items in the folder will be accessible to the group. You can also add someone to an existing shared folder to give them access to all of the folder’s content. Likewise, each item you add to the folder will be automatically shared. Just like with sharing documents, you can specify edit and view-only access for a folder.

In addition to sharing folders, you can now upload multiple files to Google Docs at the same time, simplifying the process of transferring documents from your desktop to the cloud. Once your documents are in the cloud, you can access them from any device connected to the Internet or share them with people you choose.

These features are currently rolling out and will be available to everyone by the end of the day. If you’re interested in learning more, check out our post on the Google Docs blog.

Posted by Vijay Bangaru, Product Manager, Google Docs

Google Adds Thumbnail View To Doc’s

Rick Nielsen — Thu, 28 Jan 2010 09:09:43 +0000

Earlier today, Google added new features to the Google Doc Tools:

Thumbnail view in the Docs List which allows you to preview your Docs.
Spelling correction when searching for a doc.
Upload any file limit increased from 250MB to 1GB.

Editions Included:
Standard, Premier, Education, Team and Partner Editions

Languages Included:
All languages supported by Google Docs

While the standard “list view” displays the item title and information like sharing state, the thumbnail view displays small previews of your files. We generate thumbnails for all Google Docs types and most common files (photos, PDFs, etc). You can toggle between the two using new buttons on the top right of the toolbar.

When combined with search by relevance, the thumbnail view makes it really easy to find the file you’re looking for.

And for all us spelling-challenged and typo-prone folks, we added spelling correction in search. Never again will you need to wonder how your search for “agedna” (agenda) came up with zero results.

Finally, Google recently finished rolling out the upload and store any file feature, so everyone should now be able to upload, store, and share any file in Google Docs. Google has also increased the maximum file size based on user feedback, so you can now uploads files up to 1 GB in size. Very nice!